Application process

Actions - Topics

The work program lists various categories of actions, which are further divided into topics. The calls are published on the basis of that work program. The calls each contain at least one topic against which a proposal can be submitted. In addition, open calls have been published in which no domain or technical specifications are specified.

How can you participate in a call/activity?

The calls can be found on the European Commission Funding & Tenders portal.
The deadline for submitting proposals is published each year upon release of the calls. For 2023 f.i. this was November 22, 2023.

Through this document (DOCX, 76.53 KB) you (as a consortium leader or member) need to request support from the Belgian Defense for participation in a consortium that submits a proposal for an EDF call.

• In case of participation in an action as a member of a consortium, the application must be submitted at least 60 working days (i.e. before September 22, 2023) before the closing of the calls.
• As a consortium leader, the letter of intent must be forwarded a maximum of 30 working days after the publication of the calls (i.e. before May 2, 2023).

Member States participate in drawing up the annual and multi-annual EDF work programs and make proposals for adding topics.

• Through this document (DOCX, 69.23 KB) you can submit a topic to the Belgian Defense which, after analysis, can propose it to the other Member States and to the European Commission to add to a future work program. Taking into account the decision-making process, a proposed topic could be added to a work program 2 years after validation by Defense.

Please also be aware of the export control obligations of the Flemish authorities.

Funding, rules and implementation

Funding

Under the EDF, the EU is providing financial support, mainly through grants, to collaborative R&D projects in the field of defence. The EDF can support 100 % of the total eligible costs of a research action, while the EDF support to a development action may vary between 20% and 100% of its total eligible costs depending on the activities covered (e.g. design, prototyping, testing, qualification, certification) and on a bonus system (involvement of SMEs and mid-caps and link with a PESCO project).

Incentives (SMEs, mid-caps, PESCO):

With an aim to achieve the EDF goals and promote cooperation in the defence domain, special incentives have been introduced in the EDF Regulation.

Some of these incentives favour the involvement of (cross-border) SMEs and mid-caps in the projects: their qualitative and quantitative participation is assessed as part of the award criteria and an increased funding rate (bonus) is offered if the costs allocated to SMEs or mid-caps are above a given threshold. In addition, every year, two “open” calls are specifically targeting SMEs, which will also be offered business coaching.

An increased funding rate is also offered to projects developed in the context of the Permanent Structured Cooperation (PESCO).

Eligibility

Only collaborative projects, involving at least three eligible entities from at least three Member States or associated countries, may be eligible to EDF funding. Calls dedicated to disruptive technologies can accommodate smaller consortia (at least two eligible entities from at least two Member States or associated countries). Norway is the only associated country having opting in for the EDF.

In order to be eligible to EDF funding, recipients and subcontractors involved in the action must be established in the EU, have their executive management structure in the EU and must not be subject to control by a non-associated third country or by a non-associated third-country entity. Regarding this last point, a derogation exists if guaranties approved by the Member State or associated country where the entity is established and substantiating that security-based conditions are met, are provided to the Commission.

The participation to an EDF project of entities established in non-associated third countries is possible but subject to conditions defined to ensure the security and defence interests of the EU and its Member States. They also guarantee the freedom of action of Member States in the use and export of resulting defence equipment. Such entities cannot receive EDF funding.

Implementation and governance:

The Programme is implemented directly by the Commission. In duly justified cases and in line with the EDF Regulation, the management of a grant can be delegated to an entrusted entity.

The EDF annual work programmes are defined in close cooperation with Member States representatives within the EDF Programme Committee, including the involvement of the European Defence Agency (EDA) and the European External Action Service (EEAS). Identified priorities are aiming at contributing to the security and defence interests of the Union, in line with defence capability priorities agreed by Member States within the framework of the Common Security and Defence Policy (CSDP) and particularly in the context of the Capability Development Plan (CDP), and taking into account, where appropriate, regional priorities and priorities from and international organisations (NATO).

The categories of actions structuring the annual work programmes have been designed to cover all military domains and key enabling technologies. Funded projects should enable the European Commission to respond to the needs of Member States while targeting critical capabilities that are essential for the future.

How can we assist you

For further questions about your participation or to find consortium members, you can contact your NCP @ NCP Flanders or the National Focal Point: nfp-edf@economie.fgov.be (+32 2 277 92 37).

Infomail

You can also subscribe to the info mail (Dutch or French only) about the defense domain via the "Defense info mail" page of the FPS Economy.

National Focal Points

The National Focal Points are individuals nominated by EU Member States and countries associated to the European Defence Fund (Norway) that are supported by national structures established under the responsibility and control of the Member States and Norway.

NFPs will support the implementation of the European Defence Fund: working closely with DG DEFIS they will reach out to stakeholders, notably applicants and potential applicants, provide information and advice to potential applicants and beneficiaries of the EDF programme and assist in building partnerships, throughout the EDF life cycle.

Information on the EDF, conditions of participation and evaluation criteria for Belgium can be found on the website of the FPS Economy. Entities wishing to participate in the EDF are still strongly encouraged to contact the FPS Economy (nfp-edf@economie.fgov.be or +32 2 277 92 37) and/or Defence (ACOSSTRAT-EDF@mil.be).

What type of services do the NFPs offer?

In general, the following core services are offered by NFPs in accordance with the NFP Guiding Principles and in line with the Special Group NFP-EDF Rules of Procedure:

• Advise on Commission administrative procedures, rules and application forms related to the EDF programme;
• Advise on national administrative procedures and specific conditions related to application process e.g. guarantees, third country entities;
• Organise information and promotional activities, such as national EDF info days;
• Circulate to potential applicants generic EDF documentation and more specific call for proposals related documentation on the EDF.

NFPs may also offer additional services such as providing assistance with partner search activities and signposting to other business support networks, relevant Member States administration and other EU/national/regional funding services and programmes.

As the NFPs will operate primarily at the national level and taking into account that the make-up of defence industries vary throughout the EU and in Associated Countries, the type and level of services offered may differ from country to country. The Commission aims to facilitate the sharing of best practices between NFPs through, amongst other things, arranging regular meetings, facilitating presentations by individual NFPs, encouraging and facilitating interactions with the National Contact Point Network (NCP) established under Horizon Europe and by facilitating twinning events.

Where can I find my NFP?

In Belgium, use the unctional Mailbox: nfp-edf@economie.fgov.be

Name: Xavier HAEZEBROUCK

Organisation: FPS Economie

Website: https://economie.fgov.be/nl/themas/ondernemingen/specifieke-sectoren/defensie/h…

Email: xavier.haezebrouck@economie.fgov.be

Phone number: +32 2 277 92 37

Name: Pierre DE MAN (Alternate)

Organisation: Royal Higher Institute for Defence

Website: https://economie.fgov.be/fr/themes/entreprises/secteurs-specifiques/defense/fon…

Email: pierre.DeMan2@mil.be

Phone number: +32 2 441 42 71

Overview of calls

The European Defence Fund 2023 Work Programme will provide €1.2 billion for defence RD&I through its annual calls for proposals.

The 2024 calls are expected to be opened for submission in the period of April-June 2024.

The 2023 calls were open for submission from June 22nd 2023 with a deadline for submission of November 22nd 2023, and were published on the EU Funding & Tenders Portal page dedicated to the EDF Programme. (https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/programmes/edf)

Call Documents

(Click to go to the "Annual Work Programme" section)

EDF Info Days

For each annual EDF work programme and calls, the Commission organises an Information Day and a Networking Event. The 2023 edition took place on 28-29 June 2023.